Anacomp’s extensive experience in large-scale document capture of sensitive records enables us to leverage our established procedures and processes to quickly set up client operations, and implement technology to perform the capture and index operations, while delivering accurate, consistent performance.

All Anacomp facilities and IT systems adhere to applicable federal security standards including the Federal Information Security Management Act (FISMA), the Privacy Act of 1974, and the Health Insurance Portability and Accountability Act (HIPAA).

Anacomp has received Certification and Accreditation (C&A) to these standards through an independent third party review sponsored by the Office of Personnel Management for the secure handling and protection of sensitive, Personally Identifiable Information (PII) and Personal Health Information (PHI).

Federal Security Standards include:

· NIST 800-53 level 3
· OMB Circular A-130
· Privacy Act of 1974
· HIPAA

Chain of Custody

We understand the importance of the chain of custody to guarantee security and confidentiality of PII/PHI records throughout the entire conversion process. The Anacomp secure web portal is available to our clients’ authorized personnel to track the status of sensitive records from the time of shipment of the files, through the conversion process and delivery of the digital files back to their organization. Unidex captures a complete audit trail of every action performed on a record, including who, what and when We maintain a precise inventory of records to be scanned, including current location and status. The system provides an auditable trail of the records’ progression from time of receipt to point of return shipment back to our client.

While in possession of records, Anacomp remains compliant with all established client security policies to ensure client data, whether captured electronically or as a paper or other media type record, are not compromised. After successful conversion of millions of records, not one file has ever been lost.